Privacy Policy
Effective Date: 01/2026
1. Introduction
GUIDE POINT HR ("GPHR", "we","us","our") is committed to respecting your privacy choices and being transparent about what information we collect from you and how we use that information. We do not share, sell, license, trade, or otherwise disclose your personal information to others except in the ways explained in this Privacy Policy.
The purpose of this Privacy Policy is to help you understand:
- Why we collect your personal information;
- What personal information we collect;
- How we use that personal information, including how the personal information is stored and how we share the personal information with third parties; and
- Your choices regarding our collection, use and distribution of your personal information.
2. Your consent to this Privacy Policy
By using this website, you consent to the terms of this Privacy Policy.
3. Information we collect and how we collect it
In certain instances, you may be asked to provide personal information to us on our website. This information is for administrative or transaction use only. We use it to fulfill service you requested from us, better understand and serve your needs, and provide services tailored to you.
Generally speaking, we collect two types of information from you — personally identifiable information and non personally identifiable information.
Personally identifiable information is information that specifically identifies a particular client or user such as name, email address, or phone number. The personally identifiable information we collect from you depends on how you interact with us or use our website and services. For example, when you sign up for our newsletter, we use the name and email address that you provided to subscribe to our newsletter and/or our email list. We may send you periodic newsletters and/or emails. We store the name and email address that you provided in an [SSL encrypted database].
When you inquire about, or purchase, our services, we use the personal information you provide to process the transaction and provide the services and/or deliverables you requested, as well as to provide you with customer
service as necessary. We store this information in an SSL encrypted database.
Non-personally identifiable information is aggregated or de-identified information that cannot be reasonably connected to the identity of a specific individual. For example, a website may record the number of visits to a particular page that occurs in a given period of time, but that does not necessarily provide the names or other identifying information of each visitor.
Non-personally identifiable information may be collected by our web-based tools for the purpose of online advertising and is completely anonymous. This information may include such information as your IP address, date and time of
visit, domain type, and their activity on our website. None of this information, individually or grouped together, can be traced back to you as an individual.
4. Cookies and how are they used
Cookies are small data files, typically made up of a string of text, that assigns you a unique identifier. This information enables our website to receive information from your computer to provide a more tailored and user-friendly experience for you. For example, if you log into our website, we may be able to personalize your experience by recognizing your name when you return to the site, save your login and your password, or enable a shopping cart. Our
newsletters may use cookies to measure the effectiveness of our marketing efforts (for example, tracking the clicks on the links in our emails and newsletters) or we may use cookies to determine the number of times website
visitors have accessed a particular area or page on the website. Most web browsers have a function that allows you to delete existing cookies on your device or you can set your browser option so that your device does not
receive or except cookies.
5. How GPHR uses your personal information
We do not use your information for any purpose without your consent. Your information will not be accessible to anyone other than our staff or business affiliates whose services you have requested. We will only use your personal
information for the following purposes: (1) to deliver the information, services, or deliverables requested by you; (2) to validate your compliance with terms and conditions; (3) for analytics, content improvement and feedback
purposes; (4) to reach you, when necessary, regarding your use of our website or services(s); and (5) for other legal and operational requirements as detail below.
We may be required by law enforcement or judicial authorities to provide personally identifiable information to the appropriate governmental authoritiesIf requested by law enforcement or judicial authorities, we will provide this information on receipt of the appropriate documentation. We may also release information to law enforcement agencies or other third parties if we feel it is necessary to investigate, prevent or take action regarding situations involving potential threats to our rights or the safety or legal rights of any person or third
party.
6. How GPHR secures your personal information
We implement a variety of technical, administrative, and organizational security measures, including encryption of sensitive data, access controls, and authentication tools in certain circumstances, that are intended to protect
your personal information. Please be aware that despite our efforts, no data security measures can guarantee security. You can help keep your data safe by taking reasonable steps to protect your personal information against
unauthorized disclosure or misuse.
We retain your personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy or disclosed to you at the time of collection, unless otherwise required or permitted by law, including as
necessary to comply with legal, tax, accounting and recordkeeping obligations, administer applicable services, and for research and development purposes, as well as an additional period of time as necessary to protect, defend or establish our rights, defend against potential claims or comply with legal obligations.
7. Your privacy rights
You may have certain rights identified below under applicable laws of where you reside with respect to your personal information. These privacy rights may include the right to know and access your personal information, to correct
your personal information, to delete your personal information, and to opt out of informational and marketing communications. Please note that depending upon the applicable law, access to your rights may be denied: (a) when denial is required or permitted by law; (b) when granting access would have a negative impact on another's privacy; or (c) to protect our rights and properties.
8. Opt-out
With your permission, if you are an existing customer of GPHR we may use the contact details you provide to send you informational communications about human resources and marketing communications for GPHR’s products or services. If you do not wish to receive offers or emails from us you opt out of future communications. You may do this by either clicking the ‘unsubscribe’ link located at the bottom of our emails, or you may contact us
directly by sending an email to the e-mail address listed in Section 10 below.
9. Notice of Privacy Policy Changes
Applicable law and our practices change over time. We may update this Privacy Policy periodically. If we materially change the way in which we process your personal information, we will provide you with prior notice,
including via email to the address we have on file, or where legally required, request your consent prior to implementing such changes.
10. Privacy Policy Questions
Please contact us if you have any questions or concerns about our Privacy Policy. Please direct your questions to us using the information below:
GuidePoint HR LLC
www.Guidepointhr.com
Email: Suzzonef@guidepointhr.com
Mailing Address: 5380 Old Bullard Road, Ste. 600, #223, Tyler, Texas 75703
